Privacy Policy

How we handle the information you share with us.

Studio 621 Films Canada Inc., DBA Studio 621, operating as Studio 621 Films · Nirmal Shah Photography · Wedlock Films.

We are a photography and film studio in North Vancouver. This page explains, in plain terms, what information we hold, why we hold it, and what you can ask us to do with it.

1. Who this applies to

This policy covers our websites, enquiry and booking forms, client galleries, and the work we carry out for clients under Studio 621 Films, Nirmal Shah Photography and Wedlock Films. We follow British Columbia's Personal Information Protection Act and Canada's federal privacy and anti-spam laws.

2. What we collect

Contact details: name, email, telephone number, billing or mailing address, company name
Project details: dates, locations, schedules, briefs, preferences and our correspondence with you
Payment records: invoices and payment references. Card details are handled by our payment provider, not held by us
Website data: IP address, browser and device type, and how the site is used
Photographs and film: the images and recordings we create, and the metadata in those files

3. Why we hold it

To carry out the work you have engaged us for
To communicate with you, schedule, and confirm bookings
To invoice, take payment and keep proper accounts
To deliver, back up and archive files
To meet our legal and tax obligations
To show our own work — see section 5

4. Agreement

We use your information with your knowledge and agreement. For the work you commission, that agreement is given when you engage us and tell us what you need. For some things, including the section below, it is taken from the circumstances rather than a signed form. You can change your mind at any time by telling us.

5. Our work in our portfolio

We are a photography and film studio, and showing our work is part of the craft. Selected images from a session may appear in our portfolio, on our website and social media, in showreels and in printed material. It is our own work, shown under our own name, and it is how people find us.

We mention this when you book. If you would rather we did not use your images, tell us — before the session or long afterwards. No form, no reason needed, and no difference to your session or what you pay. We will take them down from our own channels. Something already printed, or already shared on by someone else, cannot always be pulled back, and we will say so honestly if that is the case.

6. Events, guests and children

At weddings, corporate functions and events we photograph what is happening, including guests and children, as any event photographer does. We do not interrupt an event to seek permission from each person present. Where we are engaged for an event, the host lets guests know that photography and filming are taking place and that images may be used — a line on the invitation or a notice at the venue is enough.

Anyone who appears in our work, or a parent on behalf of a child, can write to us and ask that an image not be used publicly. We look into it and we remove it. The same applies to anyone who passes through the studio.

Where a child is the main subject of something promotional — a feature image on our website, or a portrait used to advertise a service — we ask a parent or guardian first. School and institutional work follows the school's own consent process, and we work to the instructions it gives us.

7. Our brands

We operate several brands and shared systems. Work created under one may be edited, archived or published under another. That internal movement does not change our obligations to you, and agreement given for one purpose is not treated as agreement for a different one.

8. Cookies

We use cookies for essential site functionality, performance and analytics. Non-essential cookies load only after you accept them, and you can change your choice at any time. Full detail is in our Cookie Notice.

9. Who we share information with

We do not sell personal information. We share it only where it is needed to do the work, with:

Payment providers
Cloud storage, client gallery and booking platforms
Print labs, framers and delivery services
Second shooters, assistants and contractors working on a project
Our accountant and professional advisors
Authorities, where the law requires it

We choose established providers and expect them to handle information properly, but they operate under their own terms, and we are not responsible for platforms you use independently of us.

10. Where it is stored

Some of the services we rely on are based outside Canada, so information may be stored or processed in another country and be subject to the laws there. By using our services you accept that.

11. How long we keep it

Financial and tax records: six years, as Canadian tax law requires
Project records and correspondence: for the relationship and a reasonable period afterwards
Online client galleries: the period stated in your agreement
Archived image and film files: as stated in your agreement
Enquiry and mailing list details: until you ask to be removed

Please download and keep your own copies of delivered files. We honour deletion requests where we are able to.

12. What you can ask us

What information we hold about you, and a copy of it
To correct anything that is wrong
To delete information we no longer need
To stop using your images in our portfolio
To stop sending you marketing emails

Ask in writing and we will respond promptly. We may need to confirm who you are first. If we cannot do what you have asked, we will tell you why.

13. Security

We take reasonable steps to keep information safe, including limiting who can access it and delivering files through protected galleries and private links. No system is completely secure, and we do not claim otherwise. If something goes wrong in a way that could affect you, we will tell you and take the steps the law requires.

14. Editing tools

We may use AI-assisted tools from time to time to support editing and file workflows. Creative judgment and authorship remain ours.

15. Changes

We may update this page from time to time. The current version is always the one published here.

16. Reach out to us

For anything to do with privacy, your information, or an image you would like removed, write to us:

Studio 621 Films Canada Inc. (DBA Studio 621)
Studio 621 Films | Nirmal Shah Photography | Wedlock Films
106 W 1st Street, Unit 307, North Vancouver, BC V7M 1A9, Canada
Email: info@studio621films.com